Vendor Quote Comparer

Compare 2–5 contractor bids side by side: price, scope, timeline, warranty and gaps, plus a recommendation and questions to ask each vendor.

New Added Oct 18, 2026

Maintenance & Vendors
Property managers
Landlords
Investors

Use it when

You have several quotes for a roof, HVAC replacement, turnover or rehab and need an apples-to-apples view before approving or sending to an owner.

Not for

Verifying licenses or insurance. Check those directly with your state licensing board and the vendor's certificate of insurance.

The prompt

Fill in the variables (optional)

Type below and the prompt updates. Anything you leave blank stays as a {{variable}} for you to fill in later. Nothing you type leaves your browser.

What the work is

What matters most

Budget or NTE

Paste each quote's text, labeled by vendor

Compare these contractor quotes for: {{job}}.

My priorities, in order: {{priorities}}
Budget or not-to-exceed: {{budget}}

QUOTES
{{quotes}}

Output:
1. A comparison table: Vendor | Total price | What's included | What's excluded/unclear | Timeline/start date | Warranty | Payment terms | Red flags
2. SCOPE GAPS: items one vendor included that others did not, so I can normalize the bids.
3. RECOMMENDATION: which vendor fits my priorities and why, in 3–4 sentences. If the quotes are not comparable, say what must be clarified first.
4. QUESTIONS TO ASK each vendor (2–3 each).
5. A short owner-ready summary (under 100 words).

Use only information in the quotes. If something is missing, write "not stated".

Variables

Variable	What to enter	Example
`{{job}}`	What the work is	replace 3-ton AC condenser and evaporator coil at a single-family rental
`{{priorities}}`	What matters most	reliability, warranty length, price, speed
`{{budget}}`	Budget or NTE	$7,500
`{{quotes}}`	Paste each quote's text, labeled by vendor	Vendor A: $6,900, 14 SEER2, 10-yr parts/1-yr labor, start Monday... Vendor B: ...

Example output

Illustrative output using the example values. Your results will vary by AI tool and inputs. All names and details are fictional.

| Vendor | Total | Included | Excluded/unclear | Timeline | Warranty | Terms | Red flags |
|---|---|---|---|---|---|---|---|
| A | $6,900 | Condenser + coil, line set flush, permit | Thermostat not stated | Starts Mon, 1 day | 10-yr parts / 1-yr labor | 50% deposit | Deposit is high |
| B | $7,350 | Condenser + coil, new line set, permit, thermostat | none | Starts in 2 weeks | 10-yr parts / 5-yr labor | Due on completion | none |
| C | $5,800 | Condenser only | Coil, permit not stated | Starts Wed | 5-yr parts | 30% deposit | Mismatched system risk |

SCOPE GAPS: Only B includes a new line set and thermostat; C omits the coil and permit.
RECOMMENDATION: Vendor B best matches reliability and warranty priorities and is within budget...

Tips

Paste quotes as text (copy from PDF) or upload the PDFs in a model that supports files.
Always confirm license, insurance, and lien waivers before paying.