Payment Plan Proposal for a Tenant

Draft a respectful repayment-plan offer for a tenant behind on rent, with a clear schedule, conditions and a simple way to accept.

New Added Oct 18, 2026

Rent, Billing & Collections
Property managers
Landlords
Fair-housing guardrails

Use it when

Offer a structured plan to catch up on past-due rent, which is often better for both sides than turnover.

Not for

Legal agreements in jurisdictions with specific requirements, or situations already in the eviction process. Have an attorney review those.

The prompt

Fill in the variables (optional)

Type below and the prompt updates. Anything you leave blank stays as a {{variable}} for you to fill in later. Nothing you type leaves your browser.

Name

Unit

What is owed

Catch-up schedule

Terms

How to accept

Signature

Where to find help

Draft a payment plan proposal to a tenant.

Tenant: {{tenant}} · Unit: {{unit}}
Past-due balance (itemized): {{balance}}
Proposed plan: {{plan}}
Conditions: {{conditions}}
How to accept: {{accept}}
Sender: {{sender}}

Output:
1. A short, respectful letter (under 200 words) acknowledging that circumstances happen, presenting the plan, and explaining how to accept or propose changes.
2. A payment schedule table: Date | Current rent | Catch-up amount | Total due.
3. A simple acknowledgment section with signature lines.
No threats or shaming. Fair housing: apply the same terms and wording to every resident, and never mention or infer protected characteristics (race, color, religion, sex, national origin, familial status, disability, or state/local protected classes). Mention local rental-assistance resources may be available ({{assistance_note}}). Add a bracketed note to the sender to confirm local rules on payment plans and late fees before sending.

Variables

Variable	What to enter	Example
`{{tenant}}`	Name	[Tenant name]
`{{unit}}`	Unit	Unit 5
`{{balance}}`	What is owed	October rent $1,200 + late fee $50 = $1,250
`{{plan}}`	Catch-up schedule	$312.50 extra per month for 4 months, Nov–Feb
`{{conditions}}`	Terms	current rent paid on time each month; late fees waived if plan completed
`{{accept}}`	How to accept	sign and return by November 10
`{{sender}}`	Signature	Oak Property Co.
`{{assistance_note}}`	Where to find help	dial 211 or your county emergency rental assistance program

Example output

Illustrative output using the example values. Your results will vary by AI tool and inputs. All names and details are fictional.

Dear [Tenant name],

We know unexpected things happen. To help you get caught up on the $1,250 balance for Unit 5, we'd like to offer the plan below...

| Date | Current rent | Catch-up | Total due |
|---|---|---|---|
| Dec 1 | $1,200.00 | $312.50 | $1,512.50 |
| Jan 1 | $1,200.00 | $312.50 | $1,512.50 |
| Feb 1 | $1,200.00 | $312.50 | $1,512.50 |
| Mar 1 | $1,200.00 | $312.50 | $1,512.50 |

If you complete the plan with current rent paid on time, we'll waive the $50 late fee...

Tips

Keep catch-up amounts realistic. A plan that fails helps no one.
Document the agreement in writing and keep a copy.

Related calculator: Rent Late Fee Calculator. Run the numbers first, then paste them into the prompt.

Fair housing note: this prompt tells the AI to describe the property and the process, not the people, and to treat every applicant or client the same way. AI can still make mistakes. Review the output for anything about protected characteristics (race, color, religion, sex, national origin, familial status, disability, and any state or local protected classes) before you use it.